(Tips.Net) If you try to sort a range of cells that are partially within a table and partially outside a table, you’ll find that the Sort and Filter options are grayed-out and unusable, even though the cells might look completely ordinary! So far so good however the result in Pivot Table can't do Subtotal? The file is in Excel 2007 format, and is zipped. You can then use the new field with the A & B values as your first dimension and use subtotals on … If the option is grayed out—not available—in Excel 2003, then it could be because the data table has been defined as a list. In such a case, you can follow the steps below to Add Subtotals in Pivot Table. Custom Calculations enable you to add many semi-standard calculations to a pivot table. By using Custom Calculations, for example, you can calculate the difference between two pivot table cells, percentages, and percentage differences. The file does not contain any macros. If all buttons are greyed out, it certainly looks like the workbook is shared or the sheet protected. To experiment with the pivot table subtotals shown in this example, you can download the Pivot Table Custom Subtotals Sample workbook. The Subtotals option on the Data menu is normally available for adding or removing subtotals to data tables. The only way to tell for certain if a cell is contained within a Table is to click on it and look at the Ribbon. Excel pivot tables provide a feature called Custom Calculations. Custom Visuals Development Discussion; cancel. Video: Pivot Table Subtotals for Inner Fields. When I select the 'INSERT' button the 'pivot table' is greyed and I cannot create a pivot table. Otherwise, it might be a one-time glitch. I'm running a set of data via power query and has dumped them into a Pivot Table via Power Pivot . I know how to subtotal the data (w/o it being in a pivot table) but that will put the sum and the count on separate lines. 2. http://www.contextures.com/excel-pivot-table-subtotals.htmlThe outer fields in an Excel pivot table automatically show subtotals. For outer row labels in compact or outline form, you can display subtotals above or below their items, or hide the subtotals, by doing the following: Depending on your requirements, you may find the need to show Subtotals in Pivot Table. Chose suitable field names to join with your main table. Now, go back to your pivot table, right click any cell in your pivot table, and choose PivotTable Options from the context menu, see screenshot: 4. Add Subtotals in Pivot Table. A simple method would be to create an inline Table using the Source field and giving the 'A-' records a value of 'A' and the remaining 3 a value of 'B'. Regards, Wendy This will remove the Subtotals for Store#1 and Store#2 and the Pivot Table will only indicate the Grand Total of items sold by both the stores. Can someone please point out the reason and possible solutions? Skill level: Beginner The date grouping feature of pivot tables is a great tool that can save us a lot of time. In the PivotTable Options dialog box, go to click the Total & Filters tab, and then make sure to check Use Custom Lists when sorting option under Sorting section, see … Auto-suggest helps you quickly narrow down your search results by suggesting possible matches as you type. Turn on suggestions. Hello, I am trying to add sum and a count w/in the pivot table but the custom field is disabled. I need them to be in the same row. To quickly display or hide the current subtotal, right-click the item of the field, and then select or clear the check box next to Subtotal "". This pivot table shows coffee product sales by month for the imaginary business […] ... 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