I'm still in the slow lane of Excel 2003, but just worth saying that for big lists PivotTables are limited to 8,000 unique items. On my home pc, using excel 2007 I create d 3 complete columns (i.e. See this to know how you can do this in Photoshop. Right click on the resulting imported data to see the fun. 3.Find and remove duplicate rows. I use paint.net a free image editing program to create the paper cutting effect. Open it up and set it up to fire from the console on a hot key after you add some where criteria. =COUNTIFS([ID],Table1[[#This Row],[ID]]), =COUNTIFS([ID],Table1[[#This Row],[ID]],[subject],Table1[[#This Row],[subject]]). If I do the check/filter at the same time as a the lookup I'd use something like: match(criteria1&criteria2&criteria3,range1&range2&range3,0) as the rownumber in my index. What you will have as a result will look like this: {1;2;2;1;2;2;2;1;2}. Still on fence about Power BI? You will then take it out because your though they were duplicates. Then when you choose the particular column you want, you just need to add the keyword ‘Distinct’ after the ‘Select’ keyword in the SQL query that Microsoft Query builds for you. one million rows per column) of =rand() then converted them to values. Another cool thing in NP++ land: you can set up a really generic query..."select * from table where". It takes a little practice, but overall a great trick. Removing duplicate data is like morning coffee for us, data analysts. Let me explore it and write a short post explaining what it does here. @Dan I...All very good points, Dan I. Simple, fun and useful emails, once per week. I've had my own (less evolved) use of the language feature for excel, but frankly - it's just not very good. Calendars, invoices, trackers and much more. Just close and reopen and the table is up to date without the bytes blow up. To remove duplicates I usually sort the column values where duplicates are present and then use the formula in the adjacent cell, for ex. Scenario 1- Find and remove duplicates by selection of data. I think if you have more than 8000 unique items, it is time you moved the list to Access. I'll give Elias a vote. Count unique values in pivot table with Value Field Settings in Excel 2013 and later versions. You will get a pivot table as shown below. Use GROUP BY. I didnt know pivot table increase the file size so much. @Jeff... excellent points. Some further thoughts in order: 1)I'd never played with the options under 'view' before. Always press Ctrl + Shift + enter when entering your array formula. In case the duplicate is fuzzy, you should check my fuzzy match UDF. In the PivotTable task pane, move the field whose distinct count you want to calculate to the Values area, click on it, and select Field Value Settingsâ¦: 4. So, just use the feature Text to Columns. Is there a way to count the number of rows in a column that have duplicate values? For example: Video: Count Duplicates With Pivot Table. The kids school had a cultural festival a month ago and we got this beautiful picture at a photo booth. From simple to complex, there is a formula for every occasion. @Jelle. Below is the syntax: 2. Go ahead and spend few minutes to be AWESOME. For example, in the first pivot table, the East region showed 8 unique names in the person column, and that is the count in this pivot table. Maybe I'll set up a small example and share it on the forums for anybody who's curious. if the sorted list in cell A then in cell B i use the formula =A1=A2 it gives me true in case of duplicate and false in case of unique values. In the example shown, a pivot table is used to show duplicate cities in an Excel Table that contains more than 250 rows. [...] Dashboard in Excel using Slicers 2) Creating a Dynamic Chart using Pivot Table Report Filters 3) Remove Duplicates and Sort a list using Pivot Tables 4) More on Pivot Tables & Modeling Spread some love,It makes you awesome! 5) That’s a very good link. Why not use advanced filter? 1. It is necessary to know which dimension in the data source is unique for each row value, or the combination of dimensions. Hint: It's not just good at removing duplicates. I usually have to use multiple criteria to flag possible dupes, then manually review. Check the Source Data. You can use a quick named range for your source data. One email per week with Excel and Power BI goodness. Note that if you then 'explode' the pivot table by dragging something to the data or column/row areas, then the file size can balloon disproportionately. ”IF function” analysis the results returned by the ”COUNTIF” function. Even if you've got some tagging that would otherwise be accomplished w/ a vlookup, some calculations that you always do , or filtering.....OH HELLZ YEAH.....when I have to do some hard core filtering, I do it in the query tool and then I gawn drank with all the extra time I have. More so, Excel does not have a special formula for counting without duplicates. The only glitch is that you need to refresh the pivot tables whenever source data changes. 1. Did you see the post over at http://msmvps.com/blogs/xldynamic/archive/2010/09/22/formulas-made-easy.aspx?utm_source=feedburner&utm_medium=feed&utm_campaign=Feed%3A+msmvps%2FtUAg+%28Excel+Do%2C+Dynamic+Does%29&utm_content=Google+Reader on how to set up Notepad++ so that you get code folding, keyword highlighting, and Intellisense for excel formulas? You need to know a bit about how layers work to get this. Thanks @Chandoo - Appreciate the tip on that! You can use much the same idea for regular sorting/filtering. What tool do you use to rip a picture in two( like in hte first picture )? The better that multiple-criteria filtering/flagging can be, the fewer records I have to look at. What about you? That "use" field could be one of the criteria. Thank you so much for visiting. The above technique is quasi-dynamic as it requires only data > refresh. A few thoughts: It still keeps the original data within the pivottable. Very simple right? Plus there's some govt guidelines here about keeping file sizes small, if you’re publishing govt data. Figure 8- Created Pivot Table. Share your techniques, tips & ideas using comments. 6. http://www.myjanee.com/tuts/torn/torn.htm. An instance is in United States that has just Judy Creations, M and B, and Sam Furnitures as clients. 2.Find and remove duplicates from multiple columns. How did you get those xml files imported into NP+++. Start the Pivot Table. Please note that unique count only if you have Excel 2016 or after ... â You can select "New Worksheet" to have the pivot table in a new worksheet, or you can select "Existing Worksheet" then click anywhere to ⦠It gives me the unique values real quick. The issue is that there are multiple rows for each deal (transaction) in the source data. Next, change the settings to Show Values Asâ¦and select Running Total In. Counting Unique Values in a Pivot Table. It’s certainly very good at doing stuff that would take many rows or columns of additional helper cells or some VBA massaging, and much easier for someone else (or yourself) to eyeball, troubleshoot, maintain etc at a later date Notify me of when new comments are posted via e-mail. 2) Notepad ++ rocks. FWIW, I use MS Query like every single day. Just make sure that you refresh the pivot table whenever source data changes. That said, working with the two are pretty similar: Where as in a table it's =[price]*[qty], in the query tool it's Ext Price: [price]*[qty]. You don't have to write the select distinct statement yourself. Remove Duplicates from Column C by comparing from Column B Which has date. filter technique too in this blog, here: http://chandoo.org/wp/2008/08/01/15-fun-things-with-excel/. "it's 2010 man, everybody has unlimited broadband (except kiwis)". All the ”1s” are unique values while the ”0s” are duplicate values. This formula will display the number of unique texts. To count unique values in a pivot table, please follow the steps below. You dump your source data out of your ERP system. If you are faced with mountains of data, then counting without duplicates might be very arduous. That would be dashboard pimpyness. Pivot tables only list unique values for items in the Rows area, so this pivot table will automatically remove any duplicates in your data. 1. Using that value in the Pivot Table as MAX Value to then rank the Pivot Table results. That's bad ass beyond belief. It took 5 seconds of processing and the result is a new list (29961 text values) without duplicates. They don’t appear more than once. Whereas, distinct values are the different numbers in the collection. @Chandoo: I should have been more clear. 5. And sort the pivot table. But if you are familiar with paint.net or photoshop you can do this in like 5 minutes. So it seems the pivot alone added 34 MB. SQL delete duplicate Rows using Group By and having clause. Click on anywhere in the range. 3) I forgot about the named range option. My daughters godmother recent moved back to New Zealand from here in Chicago. Thanks for a great excel blog! Please take a look at the answer and see it for yourself. 5. Just select any cell and insert a pivot table. The array becomes {1;0;0;1;0;0;0;1;0}. 4. Abhishek, I found that this method does not work very ofter. Join 100,000+ others and get it free. The Group By clause groups data as per the defined columns and we can use the COUNT function to check the occurrence of a row. Click and drag Name, Address and City to row labels. It excludes errors, blank cells, logical numbers, numbers, etc. But this will still pull all the data in the entire table through, even though you only want a distinct list of items. So you might want to have your data stored in another workbook, and just point the pivottable to that workbook. Chandoo, can you explain the logic behind the dynamic range for the pivot table? 3. Unique values are values that appear only once in a dataset. 2. I like the idea of using microsoft query, I heard about it before but never tried it. What about if you just go to? So you could just pull in the column you are interested in (i.e. I hope this tutorial is comprehensive. 2. Anything more than 1 on the count indicates a possible dupe. If you're accustomed to working with 20,000 rows of data minimum (which is about where I get started) file size matters less. It's like the dirty secret of excel. In the source Table, use a RANK calculation to make the two part ranking. WTF is SQL anyway? On filesize, when you are publishing data publicly, not everyone will have a cable modem or even access to cable or ADSL. 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